Our whistleblower system - The Whistleblowing Solution
With the Regpit Whistleblowing Solution, you can fulfil HinSchG and GwG requirements easily and with legal certainty.
This is how a Whistleblower system
With Regpit's Whistleblowing Solution, employees or external whistleblowers can anonymous, confidential and Report infringements in compliance with the GDPR. The entire process is documented and fully complies with the legal requirements of HinSchG and MLA.
For The company
- No IT effort, ready for immediate use
- Anonymous or confidential collection of information
- In the corporate design of your company
For Whistleblower
- Simply and anonymously report a rule violation or breach of the law
- Can be used without prior knowledge
- Completely anonymous and secure communication
For Responsible persons
- Dashboard with status overview of all cases
- Automated deadline management
- Structured workflow for secure processing
That's why Regpit is the right whistleblowing system provider for your company:
Ready for immediate use
Ready to use & compliant in 5 minutes. No IT implementation is necessary.
Intuitive operation & smart workflows
Regpit is easy to use, whether for those providing information or those processing it.
Expert service
Our expertise is not only in our software, but also in the supporting materials for our customers.
100% legally compliant
Compliant with the EU Whistleblower Directive, national whistleblower protection laws, the GDPR and the Supply Chain and Money Laundering Act.
Success stories from practice
Our solutions are used by law firms, financial service providers and compliance teams across Europe. Read how our customers benefit from them.
"Regpit supports us with our entire money laundering compliance. Thanks to the solutions, we can concentrate fully on our day-to-day business again, while the security and efficiency for this issue is guaranteed by Regpit. Reliable and effective."
"Thanks to Regpit, we can carry out customer-friendly onboarding at the highest level in a simple, secure and time-saving manner, even when it comes to money laundering prevention - this is extremely important for us as a FinTech!"
"The requirements for law firms in the area of money laundering prevention and sanctions are becoming ever more extensive. We are delighted to have a specialised partner at our side with Regpit!"
Talk to our compliance experts
Our experts will personally guide you through the Regpit platform, show you the functions in use and advise you individually on the appropriate modules and possible applications.
free of charge & non-binding
Discover our other Solutions
Choose flexibly: individual modules or customised combinations.
KYC/KYB Solution
The KYC- and KYB software from Regpit enables fully digital onboarding: Including automated PEP and sanctions list checks, identification of beneficial owners and provision of up-to-date register extracts.
All processes are MLA-compliant, intuitive to use and, best of all, the end result is an audit-proof report that protects you during audits.
Ident Solution
With the Ident Solution from Regpit, you can identify people easily and securely: via Video-Ident, eID, account ID, on-site verification or Signature.
All procedures are MLA-compliant, ready for immediate use and can be integrated into your processes without any IT effort.
Monitoring Solution
Regpit's monitoring solution automatically monitors individuals and companies for Sanctions lists, PEP data and Adverse Media.
Changes are recognised immediately, documented and displayed as an alert so that you remain compliant and able to act at all times.
E-Learning Solution
With the E-Learning Solution from Regpit, you can train employees efficiently and in compliance with the law on all topics relating to money laundering prevention.
All content concludes with certified knowledge tests and leads to audit-proof certificates of participation.
Whistleblowing Solution
Frequently asked questions (FAQ)
What is a whistleblower system?
A whistleblower system enables employees and external persons to anonymously and securely report violations of laws or internal rules, such as fraud, corruption or data protection offences. It protects whistleblowers from reprisals and fulfils legal requirements.
Who is obliged to set up a whistleblower system?
Companies with more than 50 employees, as well as certain professional groups (e.g. lawyers, tax consultants), are legally obliged to provide a whistleblower system, at the latest since the Whistleblower Protection Act came into force.
What does the Whistleblower Protection Act (HinSchG) regulate?
The law protects whistleblowers who report violations from dismissal, harassment or discrimination. It stipulates how reporting centres must be set up, operated and documented in a confidential, GDPR-compliant and secure manner.
How does Regpit's whistleblower system work?
Regpit offers a ready-to-use, web-based solution that enables anonymous and open reporting. Whistleblowers receive access via a secure link, the reports are processed internally or externally, fully documented, GDPR- and HinSchG-compliant.
Can reports be submitted anonymously?
Yes, the Regpit system allows completely anonymous reports. This protects whistleblowers and strengthens trust in the system.
Who is authorised to access the information?
Only clearly defined persons or departments, e.g. compliance officers or external reporting centres, have access to information. Regpit supports the assignment of roles and rights as well as clear documentation of all access processes.
What requirements does the HinSchG place on a whistleblower system?
The system must be secure, confidential, GDPR-compliant and independent. It must adhere to deadlines (e.g. confirmation of receipt within 7 days, feedback within 3 months) and offer the option of submitting reports in writing or verbally.
What can be reported via the whistleblower system?
Reports can relate to breaches of the law, corruption, money laundering, fraud, environmental offences, data protection violations and other serious abuses. Regpit enables structured categorisation and case processing.
Is Regpit's whistleblower system GDPR-compliant?
Yes, all data is processed in German data centres, stored in fully encrypted form and automatically deleted after the retention periods have expired. Regpit fulfils all data protection and IT security requirements.
Do small companies also have to introduce a whistleblower system?
Companies with fewer than 50 employees are generally exempt from the HinSchG, unless they are subject to special supervisory regulations (e.g. GwG).
How quickly can I introduce a whistleblowing system with Regpit?
The Regpit module is ready for immediate use. Once activated, you can provide your whistleblowers with secure access to the platform, no setup, no programming required.
Can information also be processed externally?
Yes, if required, Regpit (or an external service provider) can take over the processing of incoming reports. This ensures objectivity and confidentiality, which is ideal for smaller organisations or sensitive cases.
How are notes documented?
All information, communication and processing steps are automatically documented. You receive a complete, verifiable history, compliant with HinSchG, GwG and internal requirements.
What does Regpit's whistleblowing system cost?
The whistleblowing module is available as an add-on in the Regpit platform with clearly calculable licence fees. Particularly attractive for SMEs, law firms and MLA obligated parties.
Why is a whistleblower system worthwhile even if it is not mandatory?
A good whistleblowing system demonstrates compliance in practice, protects against internal scandals and helps to recognise irregularities at an early stage. Companies that focus on transparency strengthen trust and minimise reputational risks.
News from our Blog
Read our articles to find out more about your legal obligations and how Regpit can help you manage them.
Deutsch 
English (UK)